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File #: 18-0523    Version: 1
Type: Resolution Status: Adopted
File created: 5/7/2018 In control: Safety, Housing, Education & Homelessness Committee
On agenda: 6/11/2018 Final action: 6/11/2018
Title: A resolution approving a proposed Second Amendment to Data Access Agreement by and between the City and County of Denver and Background Information Services, Inc., to extend the term and increase revenue for data management access. Adds $1,667,736 and three years to a contract with Background Information Services, Inc. for a new total amount of $2,459,300 through 4-7-21 to conduct name searches related to public Denver County Court data through a Web Service developed by the Court (201627011-02). The last regularly scheduled Council meeting within the 30-day review period is on 6-18-18. The Committee approved filing this item at its meeting on 5-16-18.
Indexes: Shelley Smith
Attachments: 1. RR18 0523 DCC BIS, 2. 18-0523 Second Amendment to Data Access Agreement_Background Information Services, Inc., 201627011-02, 3. 18-0523 Filed Resolution_Background Information Services, Inc., 201627011-02, 4. 18-0523 Filed Resolution_Background Information Services, Inc., 201627011-02.pdf, 5. 18-0523 - signed.pdf

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 5-8-18

 

Requesting Agency: County Court

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Second Amendment to Data Access Agreement by and between the City and County of Denver and Background Information Services, Inc., to extend the term and increase revenue for data management access.

Adds $1,667,736 and three years to a contract with Background Information Services, Inc. for a new total amount of $2,459,300 through 4-7-21 to conduct name searches related to public Denver County Court data through a Web Service developed by the Court (201627011-02).  The last regularly scheduled Council meeting within the 30-day review period is on 6-18-18.  The Committee approved filing this item at its meeting on 5-16-18.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: 201627011-02

 

Vendor/Contractor Name (including any “DBA”): Background Information Services, Inc

 

Type and Scope of services to be performed:

The contractor pays $1.00 per name search through a Web Service developed by the Court in 2010.  If the individual who is the subject of the search had a case in Denver County Court, the Web Service provides the case related information.  Only information that is considered public record is displayed. 

 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

Two years

What is the length of the extension/renewal?

Three years

What is the revised total term of the contract?

Five years

If cost changing

What was the original value of the entire contract prior to this proposed change?

 

What is the value of the proposed change?

$1,667,736

What is the new/revised total value including change?

$2,459,300

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)