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File #: 19-0150    Version: 1
Type: Resolution Status: Adopted
File created: 2/15/2019 In control: Safety, Housing, Education & Homelessness Committee
On agenda: 4/8/2019 Final action: 4/8/2019
Title: A resolution approving a proposed Agreement between the City and County of Denver and Westover Corporation to provide support, software updates, equipment maintenance for the access control systems and closed circuit television equipment located at various Denver Public Library locations. Approves a contract with Westover Corporation for $600,000 and for five years for support, software updates, and equipment maintenance for the access control systems and closed-circuit television (CCTV) equipment located at various Denver Public Library locations, citywide (201845898). The last regularly scheduled Council meeting within the 30-day review period is on 4-29-19. The Committee approved filing this item at its meeting on 2-27-19.
Indexes: Emily Lapel
Attachments: 1. RR19 0150 DPL Westover.pdf, 2. 19-0150 Filed Resolution_Westover Corporation 201845898-00, 3. 19-0150 Agreement_Westover Corporation 201845898-00, 4. 19-0150 Filed Resolution_Westover Corporation 201845898-00.pdf, 5. 19-0150 - signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 2-19-19

 

Requesting Agency: Denver Public Library

                               Division:

 

Name:      Melissa Bordwine                                                                

Email:      mbordwine@denverlibrary.org                                                                                                                                       

Phone:      720-865-2027

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Agreement between the City and County of Denver and Westover Corporation to provide support, software updates, equipment maintenance for the access control systems and closed circuit television equipment located at various Denver Public Library locations.

Approves a contract with Westover Corporation for $600,000 and for five years for support, software updates, and equipment maintenance for the access control systems and closed-circuit television (CCTV) equipment located at various Denver Public Library locations, citywide (201845898). The last regularly scheduled Council meeting within the 30-day review period is on 4-29-19. The Committee approved filing this item at its meeting on 2-27-19.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: 201845898

 

Vendor/Contractor Name (including any “DBA”): Westover Corporation

 

Type and Scope of services to be performed:

Westover Corp. provides support, software updates and equipment maintenance for the access control systems and CCTV equipment located at various DPL locations throughout the City. Westover is the only licensed representative in the State of Colorado authorized to provide service for this equipment.

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract: Five years

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term: $600,000

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

 

What is the length of the extension/renewal?

 

What is the revised total term of the contract?

 

If cost changing

What was the original value of the entire contract prior to this proposed change?

 

What is the value of the proposed change?

 

What is the new/revised total value including change?

 

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)