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File #: 21-0681    Version: 1
Type: Resolution Status: Adopted
File created: 6/7/2021 In control: Business, Arts, Workforce, & Aviation Services Committee
On agenda: 6/28/2021 Final action: 6/28/2021
Title: A resolution approving a proposed First Amendment, between the City and County of Denver and International Business Machines Corporation, concerning the hosting and software licenses to run the Maximo application, the Asset Management System at Denver International Airport. Amends a contract with International Business Machines by adding $1,131,028 for a new total of $6,420,000 and two years and two months for a new end date of 2-28-24 for the hosting and software licenses to run the Maximo application, the Asset Management System at Denver International Airport (202158113). The last regularly scheduled Council meeting within the 30-day review period is on 7-19-21. The Committee approved filing this item at its meeting on 6-16-21.
Indexes: John Mahoney
Attachments: 1. RR21 0681 DIA IBM Maximo Request, 2. RR21 0681 DIA IBM Maximo Summary, 3. 21-0681 Contract_IBM.pdf, 4. 21-0681 Filed Resolution_IBM.pdf, 5. 21-0681 Filed Resolution_IBM.doc, 6. 21-0681 - signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 6-7-21

 

Requesting Agency: Denver International Airport

                               Division:

 

Subject Matter Expert Name:

Name:      Rachel Marion                                                                 

Email:      Rachel.Marion@flydenver.com                                                               

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed First Amendment, between the City and County of Denver and International Business Machines Corporation, concerning the hosting and software licenses to run the Maximo application, the Asset Management System at Denver International Airport.

Amends a contract with International Business Machines by adding $1,131,028 for a new total of $6,420,000 and two years and two months for a new end date of 2-28-24 for the hosting and software licenses to run the Maximo application, the Asset Management System at Denver International Airport (202158113). The last regularly scheduled Council meeting within the 30-day review period is on 7-19-21. The Committee approved filing this item at its meeting on 6-16-21.

body

 

Affected Council District(s) or citywide? Council District 11

 

Contract Control Number: 202158113

 

Vendor/Contractor Name (including any “DBA”): International Business Machines

 

Type and Scope of services to be performed:

This request is for a 1st Amendment to the International Business Machines Corporations (IBM) Maximo & Tririga Implementation Phases 2-5 and Hosting Services contract at Denver International Airport (DEN). IBM Maximo is DEN's Asset Management System and is used to track assets, schedule maintenance, maintain inventory for replacement parts, issue work orders, and produce reports for the critical infrastructure at DEN.  The continuation of this project provides DEN with a hosting environment to run the Maximo application, as well as the required software licensing.  The project also enables the development of additional software solutions based on the Maximo platform to meet the needs of DEN in the area of Asset Management and critical infrastructure maintenance. 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

5 years

What is the length of the extension/renewal?

2 Years and 2 months

What is the revised total term of the contract?

7 Years and 2 months

If cost changing

What was the original value of the entire contract prior to this proposed change?

$5,288,972

What is the value of the proposed change?

$1,131,028

What is the new/revised total value including change?

$6,420,000

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)