Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-28-2022
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Scott Harris
Email Address: scott.harris@denvergov.org <mailto:scott.harris@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Purchase Order between the City and County of Denver and Hardline Equipment LLC for Amrep & Loadmaster parts and services for Department of Transportation and Infrastructure vehicles supporting the volume-based trash pricing program.
Approves a purchase order with Hardline Equipment, LLC for $6,000,000 and one year, plus two 1-year options to extend, for Amrep & Loadmaster parts and services for Department of Transportation and Infrastructure vehicles supporting the volume-based trash pricing program, citywide (SC-00007364). The last regularly scheduled Council meeting within the 30-day review period is on 1-3-2023. The Committee approved filing this item at its meeting on 11-29-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SC-00007364
Vendor/Contractor Name (including any “DBA”):
Hardline Equipment LLC
Type and Scope of services to be performed:
New agreement with Hardline Equipment LLC to provide Amrep / Loadmaster packer parts and related services for city refuse vehicles. This agreement will supersede supplier contract SC-00005187.
Was this contractor selected by competitive process? N
If not, why not? Hardline Equipment is the authorized local vendor for Amrep / Loadmaster. This agreement is being sought under a sole source exception. Sole Source verification documentation has been provided.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: 11/14/2022 - 11/30/2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1 year each
Cost of initial contract term: $6,000,000.00
Cost of any renewals: 0
Total contract value council is approving if all renewals exercised:
$6,000,000.00
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)